Add Your Heading Text HereModern visitor management is more than a logbook - it's a digital gateway to smarter, safer, and more efficient workplaces
Enhance security, streamline check-ins, and create a professional first impression with our smart visitor management system. Perfect for offices, companies, and secured facilities
Scheduler – Integration with PayGURU Portal
– Create and manage employee work schedules from a centralized dashboard
– Assign daily, weekly, or rotating shifts effortlessly
– Sync schedules directly with attendance tracking in PayGURU
– Set shift timings, break durations, and working hours per department
– Notify employees automatically about assigned or changed shifts
– Monitor shift compliance and avoid scheduling conflicts
– Generate reports on shift coverage, absences, and late arrivals
– Manage scheduling across multiple branches or departments
– Reduce manual errors with real-time schedule validation
– Improve workforce planning and operational efficiency
Printing Solution
– Digital gate pass option for visitors.
– Gate pass delivered via email or SMS.
– Security can directly print the e-gate pass.
– Specific visitor details and list of approved materials included in the pass.
– Multi-day e-gate pass issuance supported.
– Automatic mail alerts for gate pass expiry.
Mailing Solution / SMS Integration
– All workflow-based mails / SMS will be scheduled at regular intervals to security, employee and visitor.
BlackListing Feature – Optional Feature
– Blacklisting a company / person from visiting.
– Blacklisting an employee from being visited.
– Auto email can be sent by system to the company from which the person visited. A letter of thanks (or any kind of letter / auto responders) can be sent via email to the company.
– A history of visits by company officials with date-time can be sent to company via email.
Frequently Asked Questions
1. How does the Visitor Management System work during network downtime or low-connectivity environments?
PayGuru’s Visitor Management System supports offline-first architecture, allowing essential operations to continue even when internet connectivity is unstable.
During downtime:
- Visitor data is stored locally in encrypted format
- QR codes and temporary passes continue to function
- Security staff can manually validate visitor entries
- Once the connection is restored, the system auto-syncs data to the cloud without duplication
This ensures uninterrupted security operations in remote plants, warehouses, manufacturing units and large campuses.
2. Can the Visitor Management System handle multi-location deployments with central reporting?
Yes. PayGuru’s platform is designed for multi-branch, multi-city deployment with real-time synchronisation.
Features include:
- A central command dashboard for monitoring all sites
- Consolidated visitor reports across different locations
- Unified blacklist/whitelist management
- Role-based admin access per location or zone
- Centralised policy enforcement for visitor screening
This is ideal for enterprises with distributed operations such as retail chains, hospitals, logistics parks and corporate headquarters.
3. What is the role of QR codes in the Visitor Management System?
QR codes enable fast, contactless and secure check-in.
The system generates:
- Visitor QR Pass sent via SMS or email
- Contractor QR badges for repetitive check-ins
- Pre-registration QR codes for scheduled meetings
- Exit QR scans to verify departure and prevent tailgating
To prevent misuse, each QR code contains time-bound encrypted tokens, making duplication or re-entry impossible.
4. What deployment models are available – cloud or on-premise?
PayGuru supports both Cloud and On-Premise deployments.
Cloud Deployment:
- Quick setup
- Automatic updates
- Lower upfront cost
- Secure cloud storage
- Ideal for SMEs and mid-size enterprises
On-Premise Deployment:
- Full data control inside your infrastructure
- Works for high-security environments
- Integrates with internal firewalls
- Required by government, BFSI, pharma and defense sectors
Both models support enterprise-grade security and scalability.
5. How does the Visitor Management System prevent unauthorized re-entry or tailgating?
The system uses a combination of digital and hardware-level prevention methods:
- One-time QR pass that expires after use
- Real-time entry/exit validation
- Integration with turnstiles and RFID gates
- Alerts when multiple people attempt to enter using a single pass
- Camera mapping and face comparison to detect repeated attempts
- Automatic lockout for suspicious behavior
These security layers make it extremely difficult for unauthorized individuals to enter the premises.